BUDGET WORKSHOP AND REGULAR MEETING AGENDA
March 9, 2010
Pursuant to the N.J. Open Public Meetings Act, adequate notice of this meeting was posted in the Borough Hall on February 26, 2010 and delivered to The Ocean Star and the Asbury Park Press, official newspapers of the Board. The meeting is to be held at the Bay Head School Library, Meadow Avenue in Bay Head at 6:45 PM.
Pledge of Allegiance to the Flag.
Roll Call: Mrs. Hofferber, Mr. Cornell, Mr. Erbe, Mr. Hinds, Mrs. Antognoli
Public Comment on Agenda Items
Correspondence
Items for discussion and review:
Budget/Finance
Open Budget Workshop on the 2010-2011 Budget Motion to approve the following:
A Motion was offered by Mrs. Hofferber and seconded by Mr. Cornell to approve the following:
6.1 BE IT RESOLVED, the Board of Education tentatively approve the 2010-2011 School District Budget Statement for submission to the Ocean County Superintendent of Schools. The total General Fund is $3,104,860. The request for District Taxes would be $2,823,860 (local tax levy). The total for Debt Service is $189,493 (District Share).
6.2 BE IT RESOLVED, the Board of Education acknowledges receipt of the following preliminary state aid figures for the 2010-2011 school year.
Subject to final adjustment(s) after state-aid numbers are made available.
TENTATIVE
2009-2010 2010-2011
Total State Aid $100,277 $80,000
Debt Service Aid $ 70,914 $73,142
7. Board Member Committee Reports:
Curriculum: Committee of the Whole – Lead Person Mrs. Antognoli
Technology: Committee of the Whole – Lead Person, Mr. Cornell
Budget/Finance: Committee of the Whole – Lead Person, Mrs. Hofferber
Personnel/Negotiations Mrs. Hofferber and Mr. Cornell
Buildings/Grounds: Committee of the Whole – Lead Person, Mr. Erbe
Policy: Committee of the Whole – Lead People, Mrs. Hofferber and Mr. Hinds
Community Relations: Committee of the Whole – Lead Person, as designated
Delegate/Legislative: Committee of the Whole – Lead Person, Mrs. Antognoli
Athletics: Committee of the Whole, Lead People Mr. Erbe and Mr. Hinds
RECOMMENDATIONS FROM SUPERINTENDENT
8. Workshops A motion to approve the following item:
8.1 To approve attendance and related expenses for the following staff member(s) to attend workshops during the 2009-2010 school year:
Ms. Carolyn Meyer – March 1, 2010 (Retroactive)
Mr. Walter Therien – March 10, 2010
9. Accept Donation A Motion to accept a $500 donation from the Moody’s Foundation Dollars for Doers Program.
10. Certificated Substitute A Motion to approve Sarah E. Gilligan and Beth Kuzmic as certificated substitutes for the 2009-2010 school year pending fingerprints and records check.
11. 2010-2011 Calendar A Motion to approve the 2010-2011 school calendar as presented.
12. Policy 8601 Pupil Supervision After School Dismissal – First Reading A Motion to approve the first reading of Policy #8601, Pupil Supervision After School Dismissal.
13. A Motion to approve the following three facility use requests:
13.1 Facility Use To approve a facility request from the Borough of Bay Head for use of the all purpose room, playground area and tennis courts for its annual Summer Recreation Program Monday through Thursday beginning July 5, 2010 and ending on August 12, 2010 from 9:00 AM to 12:00 PM.
13.2 Facility Use To approve a facility request from the Bay Head Home and School Association and Movie Portraits, LLC for use of the school library on April 16, 2010 2:30 PM to 9:00 PM and April 17, 2010 8:00 AM to 9:00 PM.
13.3 Facility Use To approve a facility request for use of the school fields from the Point Pleasant Soccer Club from March 28, 2010 through June 30, 2010 from Monday through Friday 5:00 PM to dusk and Saturday and Sunday 8:00 AM to dusk.
14. Field Trip A Motion to approve a field trip for grades two and three to attend the Delaware River Floating Classroom on May 4, 2010, alternate date May 18, 2010. Total cost of the trip is $1,253.
RECOMMENDATIONS FROM BUSINESS ADMINSTRATOR
15. Approval of Minutes A Motion to waive the public reading and approve the minutes of the following:
February 9, 2010 – Open and Executive Session
16. A Motion to approve the following three items:
16.1 Financial Reports: Accept the Financial Reports of the Board Secretary and Treasurer of School Monies for the period ending January 31, 2010, as reconciled.
16.2 Certification of No Over-expenditures: Pursuant to NJAC A:23-2.22 (c) 3-4, accept and certify the Budget Appropriations Report for the month ending January 31, 2010 certifying no line item account has been over-expended through payments or contractual orders in violation of NJAC6A:23-2.22 (b) and sufficient funds are available to meet the financial obligation of the Bay Head Board of Education.
16.3 Board Certification: Recommend acceptance that through the adoption of this resolution, the Bay Head Board of Education, pursuant to N.J.A.C. 6A:23-2.11 (c) 4, certifies that as of January 31, 2010 after review of the Secretary’s monthly financial report (appropriations section) and upon consultation with the Business Administrator that to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11 c(4) i.-vi and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
17. List of Bills Motion to approve RESOLUTION:
BE IT RESOLVED by the Board of Education of Bay Head that bills totaling $163,521.57 for the 2009-2010 school year to be paid, and the Secretary and President be hereby authorized and directed to draw orders on the Treasurer for the payment of same, if and when funds are available.
18. District Taxes A motion was to approve the following RESOLUTION:
RESOLVED, that the amount of district taxes needed to meet the obligations of the Board for the months of March and April 2010 is $434,440 and that the Borough of Bay Head is hereby requested to place in the hands of the Treasurer of School Monies that amount within the next thirty days in accordance with the statutes relating thereto.
19. Line Account Transfers A Motion to approve recommended line account transfers in the amount of $22,644.10 for the 2009-2010 school year.
20. 2010-2011 Tuition Rates A Motion to approve the following tuition rates for the 2010-2011 school year in accordance with board policy and state imposed CAP.
1st Child Kindergarten – Eighth Grade $4,542
2nd Child Kindergarten – Eighth Grade $3,894
3rd Child Kindergarten – Eighth Grade $3,786
21. Accept Bay Head School Foundation Grant A Motion to accept the Bay Head School Foundation approval of the Capital Improvement Project and Curriculum Based Initiative Request in the amount of $45,000 for the purchase and funding of the following items:
1. Six new picnic tables for the playground area;
2. Two new basketball hoops for the playground area, one of which is to be at a height for use by lower grades;
3. Resurfacing of the outside basketball courts;
4. Replacement of the games that used to be painted on the surface of the playground area (e.g. hopscotch);
5. Replacement of existing playground swing set, including installation and a new surface to replace the sand; and
6. One industrial laminating machine.
22. New Business
22.1 Feasibility Study for Expansion of Send/Receive Relationship with Point Pleasant Beach Grades 6-8.
23. Old Business
24. HYPERLINK "http://www.bayheadschool.org/groups/bhsboe/wiki/8a198/Superintendent’s_Report.html" Superintendent’s Report
A. Enrollment as of March 5, 2010
Bay Head School 110 students
Point Pleasant Beach High School 39 students
Out of District 3 students
Total 152 students
B. Principal’s Monthly Report
C. Professional Workshop Requests
25. Public Comment
26. If required, executive session
BE IT RESOLVED, the Bay Head Board of Education meet in closed session to discuss matters that are exempt from public discussion pursuant to the New Jersey Open Public Meetings Act.
27. Motion to Adjourn
