AGENDA
October 14, 2008
Pursuant to the N.J. Open Public Meetings Act, adequate notice of this meeting was posted in the Borough Hall on May 1, 2008 and delivered to The Ocean Star and the Asbury Park Press, official newspapers of the Board. The meeting is to be held at the Bay Head School Library, Meadow Avenue in Bay Head at 6:45 PM. Generally, it is anticipated the public portion of the meeting shall begin at approximately 7:30 PM.
Pledge of Allegiance to the Flag.
Roll Call: Mr. Stockhoff, Mrs. Hofferber, Mr. Cornell, Mr. Erbe, Mr. Hinds
MOTION, BE IT RESOLVED, the Bay Head Board of Education meet in closed session to discuss matters that are exempt from public discussion pursuant to the New Jersey Open Public Meetings Act.
Reconvene from Closed Session.
Open to Public for Agenda Items
Comprehensive Annual Financial Report (Audit)
Presentation and discussion of the audit report by Robert A. Hulsart Jr. of Robert A. Hulsart and Company.
7.1 A Resolution to accept the Comprehensive Annual Financial Report for the fiscal year ended June 30, 2008, as set forth.
Bay Head School Foundation representative
8.1 Resolution of Appreciation – Bay Head School Foundation A Motion to approve a Resolution of Appreciation to the Bay Head School Foundation, as presented.
Board Member Committee Reports:
Curriculum: Committee of the Whole – Lead Person Mr. Cornell
Technology: Committee of the Whole – Lead Person, Mr. Cornell
Budget/Finance: Committee of the Whole – Lead Person, Mrs. Hofferber
Personnel/Negotiations: Mrs. Hofferber and Mr. Cornell
Buildings/Grounds: Committee of the Whole – Lead Person, Mr. Erbe
Policy: Committee of the Whole – Lead People, Mrs. Hofferber and Mr. Hinds
Community Relations: Committee of the Whole – Lead Person, as designated
Delegate/Legislative: Committee of the Whole – Lead Person, Mr. Stockhoff
Athletics: Committee of the Whole, Lead People Mr. Erbe and Mr. Hinds
RECOMMENDATIONS FROM THE SUPERINTENDENT
9. Workshops A motion to approve the following item:
To approve attendance and related expenses for the following staff member(s) to attend workshops during the 2008-2009 school year:
Ms. Meyer – Dates to be determined (Ocean County Gifted and Talented one meeting per month)
Ms. Meyer – October 16, 2008
Mrs. Fallivene - October 16, 2008
Mrs. Fallivene – November 14, 2008
Ruth Irons – October 23, 2008
Miss Chism – October 29, 2008
Miss Kiss – October 29, 2008
Mrs. Wisliceny – November 18, 2008
Ms. Kochman – November 18, 2008
Mrs. Molloy – December 4, 2008
Mrs. Martin – December 10, 2008
10. Student Teacher A Motion to approve Sarah Silverstein as a student teacher for grades 4 and 5 under the supervision of Ms. Meyer and Mr. Therien.
11. Calendar Change A Motion to approve a calendar change for November 12th and November 13th from full days to half days for Parent Teacher Conferences.
12. Class Trip A Motion to approve the following four class trips:
12.1 To approve a trip for Kindergarten and First Grades to Johnson’s Farm Medford, NJ on November 14, 2008, rain date November 17, 2008. Cost of the trip is $296 plus transportation.
12.2 To approve a trip for Grades two through five to attend the Pollak Theatre to see “Otherwise Known as Sheila” at Monmouth University on December 9, 2008 cost of trip is $360 plus transportation in the amount of $810.
12.3 To approve a trip for Grades 6 through 8 to the National Constitution Convention Center- Liberty Bell, Philadelphia, PA on December 9, 2008. Total cost of trip is $1,242.50.
12.4 To approve a trip for grades 4 and 5 to attend the Trenton Barracks and Statehouse on May 29, 2009, alternate date June 3, 2009at a cost of $499.
13. Certificated Substitute(s) A Motion to add the following to the Certificated Substitute List for the 2008-2009 school year subject to fingerprint and records check:
Kim M. Evans
Christina M. Jarosinski
Anita Moore
14. UNICEF Trick or Treat for Halloween Program A Motion to approve Bay Head School students to participate in the UNICEF Trick or Treat for Halloween Program. Mrs. Frances Kunz is the Committee Chair.
15. Policy – First Reading A Motion to approve the first reading of the following policy numbers:
0174 – Legal Services
0177 – Professional Services
6111 – Special Education Medicaid Initiative Program
6470 – Payment of Claims
6510 – Payroll Authorization
8601 – Pupil Supervision After School Dismissal
16. Contract – James T. Mullins A Motion to approve a contract from July 1, 2008 through June 30, 2009 between James T. Mullins and the Bay Head Board of Education as amended and approved by the Executive County Superintendent.
17. Facility Request A Motion to approve a facility use request from Trilogy Lacrosse from August 3, 2009 through August 6, 2009 from 9:00 AM – 8:00 PM at a fee of $600.
RECOMMENDATIONS FROM THE BOARD SECRETARY/BUSINESS ADMINISTRATOR
18. Approval of Minutes A Motion to waive the public reading and approve the minutes of the following:
September 9, 2008 – Regular Meeting, Open and Executive Session
19. A Motion to approve the following three items:
19.1 Financial Reports: Accept the Financial Reports of the Board Secretary and Treasurer of School Monies for the period ending August 31, 2008 as reconciled.
19.2 Certification of No Over-expenditures: Pursuant to NJAC 6A:23-2.22 (c) 3-4, accept and certify the Budget Appropriations Report for the month ending August, 31, 2008 certifying no line item account has been over-expended through payments or contractual orders in violation of NJAC6A:23-2.22 (b) and sufficient funds are available to meet the financial obligation of the Bay Head Board of Education.
19.3 Board Certification: Recommend acceptance that through the adoption of this resolution, the Bay Head Board of Education, pursuant to N.J.A.C. 6A:23-2.11 (c) 4, certifies that as of August 31, 2008 after review of the Secretary’s monthly financial report (appropriations section) and upon consultation with the Business Administrator that to the best of our knowledge, no major account or fund has been over expended in violation of N.J.A.C. 6A:23-2.11 c(4) i.-vi and that sufficient funds are available to meet the district’s financial obligations for the remainder of the fiscal year.
20. List of Bills Motion to approve RESOLUTION:
BE IT RESOLVED by the Board of Education of Bay Head that bills totaling $87,125.97 for the 2008-09 school year to be paid, and the Secretary and President be hereby authorized and directed to draw orders on the Treasurer for the payment of same, if and when funds are available.
21. Industrial Appraisal Agreement A Motion to approve and agreement with Industrial Appraisal to provide an on site inspection and appraisal in accordance with the requirements of GASB 34 in the amount of $1,600 (fee is inclusive of all expenses).
22. Safeware Insurance A Motion to approve a contract with Safeware Insurance to provide insurance coverage in the event theft, burglary/robbery, accidental damage, power surge, fire, vandalism and natural disasters in the amount of $1,603 reimbursable from student family at $64.13 per unit.
23. New Business
22.1 Bay Head School Foundation - Capital Improvements Projects and Curriculum Based Initiatives request
24. Old Business
24.1 Concerned Neighbors Letter
25. Superintendent’s Report
A. Enrollment as of October 10, 2008
Bay Head School 97 students
Point Pleasant Beach High School 46 students
Out of District 4 students
Total Students 147 students
B. Principal’s Monthly Report
C. Professional Workshop Requests
26. Public Comment
27. If Required, Executive Session, Motion to approve the following:
BE IT RESOLVED, the Bay Head Board of Education meet in closed session to discuss matters that are exempt from public discussion pursuant to the New Jersey Open Public Meetings Act.
28. Reconvene from Closed Session
29. Action, if required
30. Motion to adjourn
