The regular meeting of the Bay Head Board of Education convened Monday,
June 16, 2008 at 6:45 PM at the school library on Meadow Avenue with President,
Robert W. Stockhoff, presiding. Pursuant
to the New Jersey Open Public Meetings Act, prior notice of this meeting was
posted in the Borough Hall May 30, 2008, and submitted to The Ocean Star and
Asbury Park Press, official newspapers of the Board.
Members
Present President, Mr. Robert W. Stockhoff;
Vice President, Mrs. Janice Hofferber; Mr. Joseph Cornell, III; Mr. Benjamin
Hinds. Also present were Dr. John A. Ravally, Superintendent; Mr. Walter
Therien, Principal; Mr. David Casadonte, Board Attorney; Mr. James T. Mullins,
Business Administrator and Laurie M. Hazuka, Assistant Board Secretary.
Executive Session At
6:45 PM, a motion to approve the following resolution was offered by Mr. Cornell,
seconded by Mr. Hinds and carried.
BE IT RESOLVED, the Bay Head Board of
Education meet in closed session to discuss matters, which are confidential
pursuant to the New Jersey Open Public Meetings Law.
AYE: STOCKHOFF, HOFFERBER,
CORNELL, HINDS
NAY: None
At 8:00 PM the meeting reconvened to open session.
Mr. Stockhoff led the Pledge of Allegiance to the Flag.
Public Comment on Agenda Items None
Correspondence was presented for the boardÕs review
BOARD
MEMBER COMMITTEE REPORTS
Curriculum: Dr. Ravally reported that
summer curriculum work will begin in July.
Technology: Mr. Cornell reported that the board was
voting to approve a lease with Apple, Inc. for a one to one laptop
program. Mr. Cornell added that
Bay Head and Point Pleasant Beach are the only schools in the county with this
technology. Mr. Cornell commended
Dr. Ravally, Mr. Therien and Mr. Niebling for their hard work and efforts
involved with researching the program.
Mr. Cornell added it was a great group effort and the district benefited
financially as well due to the shared services between the Bay Head and Point
Pleasant Beach school districts.
Mr. Cornell commended Mr. KennedyÕs on the studentÕs time banditÕs
website.
Budget/Finance: Mrs.
Hofferber reported that the Apple, Inc. lease is within the technology budget
for the 2008-2009 school year and is zero percent financing for four years.
Personnel/Negotiations: Mrs. Hofferber reported that Mrs. Nolan, Spanish Teacher has submitted
her letter of resignation effective June 30, 2008. The board wished her well.
Buildings/Grounds: Mr. Mullins reported that the lettering
donated by the Paolella family in the front of the school has been installed
and looks great. Mr. Mullins added
that the gate and fence on the school property has been repaired.
Community Relations: Dr. Ravally reported that the 8th
grade graduation for the Bay Head School and G. Harold Antrim School will be
held on June 17th and the Point Pleasant Beach High School
graduation will be held on June 18th. Mr. Therien reported that Davey Jones Day was a great
success and thanked Mrs. Cornell and Mrs. Hinds.
Delegate/Legislative: Dr. Ravally reported that the new travel
regulations will be promulgated in the very near future. Dr. Ravally added that due to new
legislation the Business Administrator and Superintendent contracts must be
reviewed by the Executive County Superintendent, Board Attorney and Auditor.
Athletics: Mr. Therien reported that the sports banquet
was held today and softball season was a great success.
Policy: Mrs. Hofferber reported that the next
thirteen policies in section 2000 were on the agenda for approval for a second
reading.
RECOMMENDATIONS
FROM THE SUPERINTENDENT
Apple Lease A Motion was offered by Mr. Hinds and seconded by Mrs. Hofferber to
enter into a four year lease agreement with Apple, Inc. totaling $63,225.05
(15,806.26 per year, zero finance) State Contract Number A63306.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Interlocal Agreement –
Second Rider A Motion was
offered by Mrs. Hofferber and seconded by Mr. Cornell to approve a Second Rider
to the Interlocal Services Agreement between the Bay Head Board of Education
and the Point Pleasant Beach Board of Education for the 2008-2009 school year.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Child Study Team Services
2008-2009 A Motion was
offered by Mr. Cornell and seconded by Mr. Hinds to approve an Agreement
between the Bay Head Board of Education and the Point Pleasant Beach Board of
Education to provide Child Study Team Services for the 2008-2009 school year in
the amount of $31,800.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Regional Professional
Development Academy A Motion
was offered by Mrs. Hofferber and
seconded by Mr. Cornell to approve participation in the Regional Professional
Development Academy for the 2008-2009 for an annual fee of $675.00.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
HOLD MOTION Tuition Students
2008-2009 A Motion to accept
tuition students for the 2008-2009 school year.
Accept Resignation A Motion was offered by Mrs. Hofferber and
seconded by Mr. Hinds to accept with regret, the resignation of Mrs. Sandra
Nolan effective June 30, 2008 and authorize advertisement for her replacement.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Field Use Request A Motion was offered by Mrs. Hofferber,
seconded by Mr. Cornell and unanimously carried to approve a field use request
from the Point Pleasant Soccer Club from September 1, 2008 through December 27,
2008 from 4:00 PM to 9:00 PM.
Proposal Rocon Contracting A Motion was offered by Mr. Cornell and
seconded by Mr. Hinds to accept a proposal from Rocon Contracting in the amount
of $5,275 to remove and reconstruct the back stairs according to architectural
print.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Policy – Second Reading A Motion was offered by Mrs. Hofferber,
seconded by Mr. Hinds and unanimously carried to approve the second reading of
the following policies:
2360 – Use of Technology 2415.02
– Title I – Fiscal Responsibilities
2411
– Guidance Counseling 2415.03
– Highly Qualified Teachers
2412
– Home Instruction 2415.04
– Parental Involvement
2414
– Title I Services 2415.05
– Pupil Surveys Analysis
2415
– No Child Left Behind 2422 – Family Life Education
2417
– Pupil Intervention and Referral Services
2423
– Bilingual/ESL Education
2415.01
– Academic Standards, Academic Assessments and Accountability
Certificated Substitutes A Motion was offered by Mr. Cornell and
seconded by Mrs. Hofferber to add Ms. Heather Farfalla and Michelle Smith to the
2008-2009 Certificated Substitute List subject to fingerprint and records
check.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Extended School Year Program A Motion was offered by Mr. Hinds and
seconded by Mr. Cornell to approve placement of a preschool special needs child
in the Point Pleasant Beach Extended School Year Program.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
RECOMMENDATIONS FROM THE BOARD
SECRETARY/BUSINESS ADMINISTRATOR
Approval of Minutes A Motion was offered by Mr. Hinds and
seconded by Mr. Cornell to waive the public reading and approve the minutes of
the following:
May
13, 2008 – Regular Meeting, Open and Executive Session
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
End of Fiscal Year - Financial
Recommendations: A Motion was
offered by Mrs. Hofferber and seconded by Mr. Cornell to approve the following
two items:
1. Line Account Transfers To approve line account transfers for the
2007-2008 school year prior to year end close as submitted to the County Superintendent
of schools as per S1701.
2. Closing Entries To authorize the Business Administrator/Board
Secretary to ratify all account codes used during the 2007-2008 school year in
accordance with New Jersey Department of EducationÕs GAAP accounting guidelines
and for federal grant applications and requirements; and to conduct necessary
closing entries to establish accounts payable, accounts receivable and prior
year purchase orders.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
A Motion was offered by Mr. Cornell and seconded by Mr. Hinds to
approve the following three items:
1. Financial Reports: Accept the Financial Reports of the Board
Secretary and Treasurer of School Monies for the period ending April 30, 2008,
as reconciled.
2. Certification of No Over-expenditures: Pursuant to NJAC
6A:23-2.22 (c) 3-4, accept and certify the Budget Appropriations Report for the
month ending April 30, 2008 certifying no line item account has been
over-expended through payments or contractual orders in violation of
NJAC6A:23-2.22 (b) and sufficient funds are available to meet the financial
obligation of the Bay Head Board of Education.
3. Board Certification: Recommend acceptance that
through the adoption of this resolution, the Bay Head Board of Education,
pursuant to N.J.A.C. 6A:23-2.11 (c) 4, certifies that as of April 30, 2008
after review of the SecretaryÕs monthly financial report (appropriations
section) and upon consultation with the Business Administrator that to the best
of our knowledge, no major account or fund has been over expended in violation
of N.J.A.C. 6A:23-2.11 c(4) i.-vi and that sufficient funds are available to
meet the districtÕs financial obligations for the remainder of the fiscal year.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
List of Bills A Motion was offered by Mrs. Hofferber and
seconded by Mr. Cornell to approve RESOLUTION:
BE IT RESOLVED by the Board of Education of
Bay Head that bills totaling
$179,446.36
for the 2007-08 school year to be paid,
and the Secretary and President be hereby authorized and directed to draw
orders on the Treasurer for the payment of same, if and when funds are
available.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Change Order – Capital
Project A Motion was offered
by Mr. Cornell and seconded by Mr. Hinds to approve the following change order:
Project #06K023 – CG#11 $-5,275.00
Submission of these change orders from
Gingerelli Brothers has been reviewed by the Spiezle Group and found to be both
necessary and required to complete the alterations at the Bay Head School.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Annual Insurance Proposal A Motion was offered by Mr. Hinds and
seconded by Mrs. Hofferber to approve the annual insurance proposal from Holmes
and McDowell, Broker of Record, for the standard renewal premiums of $30,664,
exclusive of BuilderÕs Risk (down $821 from prior year).
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Employee Healthcare Proposal A Motion was offered by Mrs. Hofferber and
seconded by Mr. Hinds to approve the following insurance agreement and proposal
from Grinspec Trust beginning July 1, 2007 through June 30, 2008 noting an
average increase of 8.63% down from 8.77%:
Amerihealth
– PPO increase of 9.49%
The
Guardian (Prescription) increase of 8.20%
Horizon
Dental 2.5% increase
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
Summer Transportation A Motion was offered by Mrs. Hofferber and
seconded by Mr. Hinds to approve an agreement with Monmouth Ocean Educational
Services Commission to provide transportation for or one student to Harbor
School in Eatontown, NJ effective July 7 through August 15, 2008.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: NONE
New Business
Voice/Data
Notification System Dr.
Ravally informed the board that he has received an informal proposal from
Community Safe to provide Voice/Data notification at a cost of $2.00 per
student. Dr. Ravally stated he
will request a formal proposal so the board can approve it at the July meeting.
Old Business
High
School Busing Mrs. Hofferber
asked if any progress has been made with subscription busing to the high
school. Mr. Mullins responded that
he is currently trying to provide a jointure with the Lavallette School
District to facilitate a program where the parents of high school students can
participate in subscription busing.
SuperintendentÕs Report
A. Enrollment as of June 13, 2008
Bay Head School 87
students
Point Pleasant Beach High School 36 students
Out of District
3 students
Total Students 126
students
B. PrincipalÕs
Monthly Report
C.
Professional Visit Report
Public Comment None
Executive Session At
8:55 PM, a motion to approve the following resolution was offered by Mr.
Cornell, seconded by Mr. Hinds and carried.
BE IT RESOLVED, the Bay Head Board of
Education meet in closed session to discuss matters, which are confidential
pursuant to the New Jersey Open Public Meetings Law.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: None
At 10:15 PM the board reconvened to open session.
CMX Contract A Motion was offered by Mrs. Hofferber and
seconded by Mr. Cornell to approve a contract with CMX to provided engineering
services for the reconstruction of the tennis courts in the amount of $2,500
plus printing and postage.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: None
Wendy Maas – Masters Degree A Motion was offered by Mrs. Hofferber and seconded by Mr. Hinds to approve tuition reimbursement to Mrs. Wendy Maas to pursue the necessary requirements to obtain a Masters Degree in School Counseling at Capella University.
AYE: STOCKHOFF,
HOFFERBER, CORNELL, HINDS
NAY: None
Tuition Students A Motion was offered by Mrs. Hofferber and
seconded by Mr. Cornell to accept 12 tuition students for the 2008-2009 school
year.
Motion
to Adjourn At 10:35 PM A Motion was offered by Mrs. Hofferber,
seconded by Mr. Cornell and unanimously carried to adjourn the meeting.